A Contact Group, known in previous versions of Outlook as a distribution list, is a grouping of email addresses collected under one name. A message sent to a Contact Group goes to all recipients that are listed in the group. You can include Contact Groups in messages, task requests, meeting requests, and in other Contact Groups.

University-created Contact Groups are already included in your Global Address List. These Contact Groups have been created for committees, departments, and schools, and other groups on campus. You can create personal Contact Groups of sets of people with whom you communicate frequently. These Contact Groups will only appear your Contacts List, not in the Global Address List.

Create a Contact Group with new names or names in the Address Book

1. In Contacts, on the Home tab, in the New group, click New Contact Group.

2. In the Name box, type a name for the Contact Group.
3. On the Contact Group tab, in the Members group, click Add Members, and then click From Outlook Contacts, From Address Book or New Email Contact.
4. If you are adding a new email contact, enter the information for the person in the Add New Member dialog box.

If you are adding a member from Outlook Contacts or an Address Book, do the following:

1. In the Address Book drop-down list, click the address book that contains the email addresses that you want to include in your Contact Group.
2. In the list of names, click the names that you want, and then click Members. You can add names from different address books to the same Contact Group.

5. Do this for each person whom you want to add to the Contact Group, and then click OK.

The Contact Group is saved in your Contacts folder under the name that you give it.

Create a Contact Group by copying names from an email message

1. In the message that you want to copy the names from, click the names in the To or Cc box.
2. Right-click your selection, and then click Copy.
3. In Mail, on the Home tab, in the New group, click New Items, then click More Items, and then click Contact Group.
4. In the Name box, type a name for the Contact Group.
5. On the Contact Group tab, in the Members group, click Add Members, and then click either From Outlook Contacts or From Address Book.
6. At the bottom of the Select Members dialog box, in the Members box, right-click, and then click Paste.

 Note    A member doesn’t have to be in your Address Book to be added to the Contact Group. The member's name and email address are included when you copy and paste from the original email message.

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